Set evaluation questions
Predefine the questions or criteria Umbiko should use.
Features
Purpose-built for procurement teams
Umbiko is not just another chatbot. It is AI-driven software that turns documents into verifiable, editable output.
Identify risks
Flags missing information, inconsistencies, and potential risks.
Source-backed highlights
Shows exactly where the source evidence is found in the document.
Generate comparison document
Create a clear supplier-by-criterion comparison.
Identify requirements and criteria
Extracts key requirements, preferences, terms, and evaluation criteria from documents.
Identify deviations
Detects where suppliers deviate from the request, terms, or specifications.
Meerdere documenttypes analyseren
Analyse PDFs, Word, Excel, quotes, specifications and attachments.
Include supporting documents
Include attachments, terms and specifications in the analysis.
Multilingual document analysis
Analyse quotes and documents in multiple languages.
Smart document search
Quickly find answers, clauses or details in large documents.
Understand project context
Analyse documents within the context of the procurement project.
Compare suppliers side by side
Compare suppliers on requirements, terms, prices and risks.
Normalize supplier responses
Convert different quote formats into one comparable structure.
Price and terms comparison
Make differences in prices, terms and agreements visible.
Custom comparison
Tailor analyses to specific tender criteria and focus areas.
Answers with highlighted source references
Link each answer to the exact source passage.
Source check per supplier
Check per supplier what each answer is based on.
No answer without a source
No source found? Umbiko does not invent an answer.
Verifiable AI output
Review, verify and adjust AI answers easily.
Transparency for internal alignment
Share conclusions with evidence for procurement, legal and management.
Identify contractual risks
Detect penalties, liability clauses, exclusions and deviating terms.
Highlight deviating terms
Show where suppliers deviate from requested terms.
Detect inconsistencies
Detect inconsistencies within documents or between suppliers.
Prepare legal review
Make legal points of attention clearer for legal teams.
Reduce error margin
Reduce the chance of missing important details.
Project structure per request
Manage every tender or quote comparison as a separate project.
Add project context
Add objective, scope, suppliers and evaluation criteria.
AI rewriting of project context
Let Umbiko refine, structure and clarify project context.
Re-use evaluation questions
Re-use fixed questions for similar procurement processes.
Align output with workflow
Align output with existing procurement processes and reporting.
Export to Excel
Export analyses and comparisons to Excel.
Generate management summary
Summarize key findings, differences and risks.
Fast, normal or deep analysis
Choose the required depth per project.
Choice of different AI models
Use the best language model per task or analysis.
Agentic retrieval
Umbiko keeps searching when initial context is insufficient.
Task-specific AI agents
Use agents for risks, prices, terms and source checks.
Configurable analysis frameworks
Define in advance what Umbiko should focus on.
Secure AI environment
Process confidential documents within a controlled environment.
Azure OpenAI infrastructure
Use business AI without public chatbot workflows.
No training on customer data
Customer documents are not used to train AI models.
Data within Europe
Process data and documents within European cloud infrastructure.
Suitable for confidential documents
Designed for quotes, tenders, contracts and specifications.
In practice
Three workflows, dramatically faster.
What actually changes when you use Umbiko in a tender process? Three common scenarios.
Multi-supplier comparison
8 suppliers, each using their own quote format. Umbiko normalises line items, aligns prices, and highlights differences and missing items. A task that once took a full day in Excel now becomes a comparison table in under 10 minutes.
Risk-scan
Umbiko highlights risks in supplier quotes and terms, such as penalty clauses, liability limits, and unusual payment terms. Direct page references make it easy to review them quickly and align with legal
Ask questions about your documents
Umbiko answers questions about your documents, finds the relevant line items, and points you directly to the exact source, so you no longer have to manually search through hundreds of PDF pages.
Side by side
Manual vs. with Umbiko.
Based on user analyses and practical cases. Results may vary per tender process.
Manual work
With Umbiko
Compare supplier quotes
1–2+ days
10–15 minutes
Ask questions about documents
Ctrl+F per term
Ask in NL/EN
Identify risks
Depends on experience
Risks highlighted automatically
Traceability
Notes + bookmarks
Answers with highlighted source passages
Discover what Umbiko can do for your team.
No credit card required. Explore it yourself or with one of our experts.